posted May 30, 2025

Key Takeaways

  • Prioritize Safety to Protect Your Investment: Staying compliant with safety laws and building codes helps prevent costly repairs, legal issues, and tenant dissatisfaction.

  • Routine Inspections Are Essential: Regular property checks—including smoke detectors, locks, plumbing, and shared areas—help catch issues early and maintain tenant safety.

  • Educate Tenants and Document Everything: Sharing emergency info and safety expectations builds trust, while keeping records of inspections and repairs protects you legally.

  • Professional Support Makes a Difference: Working with a property management company like Rent in Ottawa ensures your property stays safe, compliant, and well-maintained.

Keeping your rental property safe isn’t just about meeting minimum legal requirements. It’s about protecting your investment and ensuring your tenants live in a secure, healthy environment.

Whether you manage one property or several, regularly checking for safety issues and making improvements can go a long way toward maintaining property value, avoiding legal trouble, and building trust with tenants. 

At Rent in Ottawa Property Management, we help property owners stay ahead by ensuring their rentals meet all current safety standards. Keep reading to learn more

Understand Local Safety Laws

First and foremost, every rental must comply with federal, state, and local housing laws. These laws set the foundation for what is considered a habitable and safe property.

For example, habitability laws typically require that the property has:

  • Reliable heating and plumbing
  • Hot and cold running water
  • Working electricity
  • Structural integrity (no major leaks or foundation issues)
  • Safe entry and exit points
  • Pest-free living conditions

You also need to stay updated on local building codes. These cover everything from electrical systems to stair railings, and even fire exit windows in bedrooms. 

Following these codes not only helps you avoid fines and liability in the event of an accident, but also helps keep renters happy by ensuring a safe and comfortable living environment.

Schedule Routine Inspections

To ensure ongoing safety, create a routine inspection schedule. Inspections help you catch issues before they become expensive or dangerous problems. 

You can also outline inspection procedures clearly in the lease agreement so tenants know what to expect. A typical inspection should include:

  • Checking smoke and carbon monoxide detectors
  • Testing all door and window locks
  • Inspecting outlets, light fixtures, and wiring
  • Looking for signs of water damage, mold, or pest activity
  • Making sure plumbing systems and appliances are functioning properly

You can do general inspections yourself, but it’s wise to bring in licensed professionals annually for HVAC, electrical, and pest control assessments. 

Keeping up with inspections shows tenants you care about their well-being—and it helps avoid unexpected emergencies.

Focus On Fire Safety

Fire hazards are among the most dangerous threats in a rental. Landlords are responsible for ensuring that the property has enough working smoke detectors, usually one per bedroom and one on each floor. 

Some states also require carbon monoxide detectors near sleeping areas. Beyond alarms, fire safety also means having:

  • A fire extinguisher in the kitchen or an accessible location
  • Clear exit routes in case of emergency
  • Electrical systems that are up to code and not overloaded
  • A clear explanation to tenants on what to do in case of fire

Encourage tenants not to disable alarms and to report any malfunctioning safety devices right away.

Address Mold, Asbestos, and Lead

Environmental hazards like mold, asbestos, and lead paint can cause serious health issues—and legal issues if not handled correctly. 

Mold can result from leaks, poor ventilation, or high humidity. You’ll want to check areas like bathrooms, kitchens, and basements for signs of water damage or moisture.

If your rental property was built before 1978, it may contain lead-based paint. Federal law requires landlords to disclose this to tenants and provide a lead warning pamphlet. Asbestos, typically found in older insulation or ceiling tiles, must also be professionally handled if discovered.

These issues require specialized removal and mitigation, so don’t attempt to fix them yourself.

Keep Common Areas and Exteriors Safe

If your rental includes shared spaces like hallways, laundry rooms, stairwells, or yards, these areas need the same attention as the units themselves. Poor lighting, loose handrails, or uneven walkways can lead to accidents and potential liability.

Make sure:

  • All common areas are well-lit and clean
  • Staircases have sturdy handrails
  • Sidewalks and pathways are even and free from tripping hazards
  • Outdoor spaces have secure fencing or boundaries
  • Exterior doors and windows have proper locks

Safety doesn’t end at the front door. Keep up with landscaping to avoid pest infestations or overgrowth that could block walkways or hide hazards.

Protect Tenants With Security Features

Beyond fire and structural safety, tenants want to feel secure in their homes. You can help by installing durable locks on all exterior doors and ensuring that windows can be secured from the inside. 

Some landlords opt to install security cameras in shared or public-facing areas for added peace of mind.

Motion-sensor lighting and peepholes in entry doors are also simple upgrades that make tenants feel safer.

While you’re not required to prevent every potential break-in, failing to provide basic security features could put tenants at risk—and open you up to liability.

Educate Tenants and Provide Emergency Information

Many safety concerns are addressed more quickly when tenants are empowered with the right knowledge. Provide a welcome packet or guide that includes:

  • Emergency contact numbers (including maintenance)
  • How to report urgent issues
  • A quick guide on using appliances, turning off water/gas valves
  • Fire escape routes or instructions

Encourage tenants to report concerns quickly. A good landlord-tenant relationship relies on open communication, especially when safety is involved.

Document Your Compliance

Even the best intentions need to be backed by documentation. Keep records of:

  • Safety inspections and maintenance checks
  • Repairs and professional evaluations
  • Tenant communications about safety issues
  • Any upgrades or installations made for compliance

Having proof of your efforts can protect you in legal situations and demonstrate that you're taking your responsibilities seriously.

Work With a Professional Property Management Company

If managing all of this sounds overwhelming, you're not alone. Many rental property owners find that partnering with a professional property management company simplifies the process.

A qualified property manager can:

  • Conduct thorough safety inspections
  • Handle repairs and maintenance requests quickly
  • Keep up with local and state housing laws
  • Manage tenant communications and ensure issues are documented
  • Provide peace of mind that your property is being cared for properly

Working with professionals means you’re less likely to overlook safety issues and more likely to avoid fines or lawsuits. It's a cost that often pays for itself in tenant satisfaction, fewer vacancies, and better long-term returns.

Bottom Line

Owning a rental property comes with many responsibilities, but none are more important than safety. From complying with legal codes to making sure tenants can sleep soundly at night, a safe rental is a successful rental.

By following these tips, you can create a living space that meets both legal and ethical standards. 

And if you need help managing it all, a reliable property management company like Rent in Ottawa Property Management can take the stress off your plate. Having a professional partner helps ensure your rental remains a safe and desirable place to live.